MEETING MINUTES
NORTHPORT WASHINGTON HISTORICAL SOCIETY
August 28, 2018
Welcome Center

CALL TO ORDER
President Jael Regis called the meeting to order at 5:12 p.m.

ATTENDANCE
Attending were President Jael Regis, Treasurer Ann VanDielen and Secretary Rose Kalamarides.  Also attending were Rick Scoles, Janet Cwalinski, Jim Murphy, Heidi Murphy, Jada Regis, Paul Currier, Rosanna Currier, Christy Graham, Rich Hall and Judy Hall.  

APPROVAL OF MINUTES AND AGENDA
President Regis reviewed the minutes of the meeting of July 24, 2018 and the agenda for the August 28, 2018 meeting.  
    
    MOTION
MSP to approve the July 24, 2018 minutes.

    MOTION
MSP to approve the August 28, 2018 agenda.

OLD BUSINESS
Welcome Center Status Report
Rick Scoles and Jada Regis reviewed the progress of the project to restore the exterior of the house.  The goal to have the front painted for Labor Day is still on schedule.  The porch restore is complete.  
Paul Kuyava with Grizzly Construction examined the roof and provided an estimate for a roof replacement at approximately $16,200.  

Tax Exemption
Rose Kalamarides said Chris Baker, the State Assessor, did an on-site visit August 31, and then asked for more documents which were provided.  We are now waiting for the determination.

Architect Visit
Ernie Robeson, an architect from Spokane who has an acute interest in historical restoration, came to tour the Welcome Center.  Several Society members welcomed him.  He was accommodating and insightful; offering suggestions and answering questions.  

Rezoning, Washington Guard and Newsletter
Secretary Kalamarides said she had drafted a request to the Town Council to have the lots rezoned, had the Town Clerk review it and would get all signatures necessary.  She reviewed the potential opportunity with the Washington National Guard who helps on civic projects like ours.  She said she had filed the request with the guard.  She also said that the newsletter had been sent to donors, business listings in Stevens County and our state representatives.  

Grant Applications
The process is moving slowly.

Jr. Historical Society
Ann VanDielen reported on the idea of a Jr. Historical Society.  She spoke to a representative at the 4-H who was interested in the concept of a 4-H program based on youth historians.  She noted that the benefits of establishing this program through the 4-H, is insurance for the youth and leaders and support from state 4-H.  She said the cost is $25 per year for dues for each youth and it would be open to those ages 5 to 15.  She said the required ratio of leaders to youth is 1 to 5.  

Policies and Procedures
Ann VanDielen reported that, for grant writing, we must have a specific procedure/policy on fixed assets and one on artifacts.  Rose will ask Sue Richart with the Colville museum about their policies and procedures.  She will also find out if they have an acquisition policy and how they keep track of their artifacts.  

Website
Jada Regis said that the 2018 meeting minutes are on the website.  

TREASURER’S REPORT
Ann VanDielen presented the Treasurer’s report, for the period July 24, 2018 through August 28, 2018.  The Treasurer’s profit and loss statements showed income of $760.94 and expenses of $ 1,767.89 for net loss of $1,055.37. She reviewed the statement of activity for the month which showed expenditures of $1,350.00. She also reviewed the balance sheet as of August 28, 2018.  Total assets and liabilities are $75,282.23

MOTION
MSP to approve the Treasurer’s Report of August 28, 2018, as presented with attachments to be included with the minutes.

NEW BUSINESS

Labor Day
Jael Regis reported that Diane had the Can-Can girls committed for the parade and beer hall auction.  Rose said that the Lion’s Club had approved the auction with a 50/50 split of the auction proceeds. The group discussed preparing the Center for the open house on Labor Day which would be from 10am to 1pm.  Jael said she would post the timeline and wish-list on the wall in the gallery for visitors to view.  Jael, Ann and Rose volunteered to clean the house in preparation for the open house.

NORTHPORT STORY
Janet Cwalinski shared a picture of herself when she was young, in front of the ice cream shop, and described the shop and surrounding stores.

ADJOURNMENT
The meeting was adjourned at 6:37 p.m.

The next scheduled meeting will be September 25, 2018 Tuesday at 5:00 p.m. at the Welcome Center.

                             
Respectfully submitted by Rose Kalamarides